WheelBase Privacy Policy

Last updated: August 8, 2026

WheelBase helps you manage vehicles, costs, fuel entries, documents, photos and shared access. We collect only the data needed to provide those features.

Data we process

• Account data: name, email address, language preference and optional avatar.
• Vehicle data: brand, model, license plate, VIN, odometer, purchase information and notes.
• Usage history: costs, fuel entries, suppliers, amounts, dates, odometer readings and todos.
• Files you upload: photos, invoices, documents and PDFs.
• Technical data: session tokens, upload metadata, file type and file size.
• Security data: a short-lived record of failed sign-in attempts, kept to slow down password guessing and deleted after a day.

Photos and location

We do not collect your location. Photos are re-encoded when you upload them and their embedded metadata — including any GPS coordinates and camera or device identifiers your phone recorded — is removed before the file is stored. People you share a vehicle with therefore never receive the location where a photo was taken.

Email we send

We only email you about things you triggered: a password reset you asked for, confirming your email address, a notice that your password changed, and a notice when someone shares a vehicle with you. No marketing, no newsletters.

How we use data

We use your data to secure your account, show vehicles and history, store files, enable shared access and keep the app working correctly. WheelBase does not use your data for advertising, tracking or sale to third parties.

Sharing with others

When you share access to a vehicle, invited users can see the vehicle data available to them. New costs, fuel entries or files from shared users may require approval from the owner before they become part of the vehicle history.

Retention and deletion

We keep data while your account is active or while it is needed for vehicle history. You can delete your account in the app from Manage Account. Deleting your account removes your own vehicles, uploads and sessions. History attached to a vehicle owned by someone else is anonymized.

Some data expires on its own: photos sent for text recognition are deleted after 30 days, sign-in sessions expire after 30 days, password reset links expire after 2 hours and can be used once, and read notifications are removed after 90 days.

Your choices

You choose which photos, documents and avatars you upload. You can delete files in the app, change your password at any time, sign out every other device at once, and revoke someone’s access to a vehicle you own. You can also request support or account deletion by contacting support@eighty1.be.

Contact

Questions about privacy or data processing? Contact us at support@eighty1.be.